Grant specialist

Introduction

Do you have strong communication and writing skills, and are you comfortable working both independently and as part of a team? Are you interested in contributing to initiatives that support scientific research and collaboration? We’re looking for someone who can assist in the preparation of grant applications, support the execution of funded projects, and contribute to the planning and organization of scientific conferences.

Job Description

As Grant specialist you will support the researchers in the Discrete Mathematics cluster in writing grant proposals and in executing the resulting projects. You will be the local contact person handling the administrative aspects of the grants and contributing to the writing efforts for deliverables.

You become the first point of contact for external parties and project partners and stakeholders. You will join the dynamic team of the Discrete Mathematics cluster at the Department of Mathematics and Computer Science. The researchers are active in applied algebra, coding theory, and cryptography and have multiple grants at national and EU level as well as projects with industry.

For Project acquisition you will support researchers with:

• Identification of potential industrial partners and suitable funding mechanisms to support industry collaborations.
• Preparation of administrative parts of grant proposals and of calls for tender
• Editorial review of proposals
• Support in dealing with TU/e internal administration (collecting required data, preparing necessary documents)
• Support in collecting required data from project partners

For Project reporting

• You will work in close collaboration with project partners nationally and internationally.
• You will collect material, handle its review and organization into project deliverables, and support submission of technical deliverables and technical reports
• You will prepare and submits administrative deliverables, annual progress reports, and support the submission of financial reports

For Project management you will:

• Contribute to project management by assisting the respective principal investigators and liaising with project partners to ensure successful delivery of tasks and deliverables of projects
• Perform active follow-up of the projects’ progress ensuring compliance with deadlines set in the projects’ description of work, and compliance with financial EU rules and consortium agreement
• Contact project partners regarding administrative, dissemination and financial guidelines of the projects
• Manage and organize meetings and events for the projects, prepare agendas and take minutes
• Assist the dissemination efforts by maintaining web pages and liaising with the PR groups at the department and TU/e central

You will also:

• Assist the DM cluster in hosting conferences, summer schools, and workshops not related to projects.
• Other “ad hoc” administration tasks

Job Requirements

For this position we are looking for:

• An excellent level of English (spoken and written at C1 level) and strong communication skills
• Demonstrated experience in completing complex tasks with a high level of independence such as successful finalizing a bachelor or master thesis
• Experience in collaborative writing of documents
• Pro-active attitude and independence in planning and executing one’s work
• Openness towards learning about the technical context to the extent required to liaise with partners
• Trust, discretion and confidentiality are essential attributes for the position

It’s a plus if you also have:

• Experience in supporting project management of complex or international projects
• Experience in academic settings.
• A good level of Dutch (spoken and written).
• Experience in maintaining the content of web pages and other project software management related tools.
• Experience with tools for collaborative work such as Latex, git and svn.

If you are concerned that you don’t meet all the requirements sufficiently, but the job does excite you, then be sure to respond, we would love to look at your profile.

Conditions of Employment

An exciting position within an international yet personal university. You are right in the middle of the students, on a green campus within walking distance of the central station. Besides beautiful architecture, you will find varied workplaces and excellent sports facilities. We also offer you:

• Full-time employment for one year, with the possibility of permanent employment.
• A monthly salary of minimum €3,546 to maximum €5,538 for full-time employment, depending on your knowledge and experience (scale 10 collective labour agreement for Dutch Universities).
• In addition to vacation pay, a structural end-of-year bonus of 8.3%.
• A favorable arrangement for more holidays or a sabbatical.
• A selection model for additional fringe benefits.
• Working hours in consultation for an optimal work-life balance.
• Scope for your talent with advancement prospects and excellent development opportunities such as mentoring, workshops and coaching.
• Partially paid parental leave and reimbursement for commuting expenses, working from home and the internet.
• A generous employer contribution to the favorable ABP pension plan.

Here you can discover even more information about our conditions of employment. Build on your career at TU/e!

About us

Eindhoven University of Technology is a leading international university within the Brainport region where scientific curiosity meets a hands-on mindset. We work in an open and collaborative way with high-tech industries to tackle complex societal challenges. Our responsible and respectful approach ensures impact — today and in the future. TU/e is home to over 13,000 students and more than 7,000 staff, forming a diverse and vibrant academic community.

With over 110 (assistant, associate and full) professors, almost 300 PhD and EngD students, about 1500 Bachelor students and 1000 Master students, the Department of Mathematics and Computer Science (M&CS) is the largest department of the TU/e. By performing top-level fundamental and applied research, and maintaining strong ties with industry, M&CS aims to contribute to science and innovation in and beyond the region.

Information

Do you recognize yourself in this profile and would you like to have more information about the position, please contact the chair of the DM cluster Prof. Tanja Lange at tanja@hyperelliptic.org.

For questions about the application process or the conditions of employment, please contact Arianne Boekema, HR Advisor, via hrservices.mcs@tue.nl.

Are you inspired and would like to know more about working at TU/e? Please visit our career page.

Application

If you are interested, please use the ‘apply’ button to send us your CV and letter of application with your motivation and a description of your qualifications. Ensure that you submit all the requested application documents. We give priority to complete applications.

Screening of candidates begins as soon as applications are received and continues until the position is filled. Where applicable, internal candidates will be given priority over external candidates where they are equally suitable.

We look forward to receiving your application!

Please note

• You can apply online. We will not process applications sent by email and/or post.
• A pre-employment screening (e.g. knowledge security check) can be part of the selection procedure. For more information on the knowledge security check, please consult the National Knowledge Security Guidelines.
• Important for non-EU applicants: Please be aware that for this position, specific residence permit requirements apply. If you are a non-EU national, you may not be eligible to legally work in this role under current Dutch immigration regulations. We strongly advise you to contact our Staff Immigration Team (staffimmigration@tue.nl) before applying to check your eligibility and to receive further guidance.
• Please do not contact us for unsolicited services.