Project Manager Admissions (0.6 FTE)

Introduction

Are you energized by leading complex projects in a dynamic, international academic environment? Do you have a sharp eye for process improvement, stakeholder engagement, and strategic implementation? Are you ready to shape the future of admissions at TU/e? Then you might be the Project Manager we are looking for.

Job Description

The Beethoven Admissions Optimization project is a strategic initiative at TU/e aimed at significantly increasing the number of (inter)national master’s students by 2030. To support this ambition, the admissions process must be critically evaluated and potentially redesigned to ensure it is scalable, efficient, and student-friendly.

As Project Manager, you will lead this three-year project, coordinating efforts across the International Office and departmental admissions boards (DABs). You will be responsible for analyzing the current process, identifying bottlenecks, and developing a future-proof admissions model. Your work will directly contribute to improving conversion rates from application to enrollment and ensuring the admissions process aligns with TU/e’s internationalization goals.

You will manage a phased implementation roadmap, oversee stakeholder engagement, and ensure that key performance indicators (KPIs) are monitored and met. Collaboration, communication, and change management are essential components of this role.

Key responsibilities:

• Lead the Beethoven Admissions Optimization project from start to finish.
• Conduct process analyses, workload assessments, and scenario modeling.
• Develop and implement a future-state admissions process, including automation opportunities.
• Design and execute a communication strategy to improve applicant experience and conversion.
• Coordinate and act as liaison to for multiple interdepartmental stakeholders to ensure alignment and buy-in.
• Monitor KPIs related to capacity, conversion, efficiency, and compliance.
• Deliver key project outputs including dashboards, reports, and a sustainability plan.
• Manage risks related to legislation, visa processing, and applicant quality.
• Report regularly to project sponsors and university leadership.

Job Requirements

We are looking for a colleague who:

• Has a proven track record in project management, preferably in higher education or a complex service environment.
• Has strong analytical and organizational skills.
• Is experienced in process optimization and stakeholder engagement.
• Has excellent communication skills in both English & Dutch (minimum C1 level).
• Is structured, proactive, and solution-oriented.
• Can work independently and collaboratively in an international setting.
• Is comfortable navigating change and managing multiple priorities.

Conditions of employment

An exciting position within an international yet personal university. You are right in the middle of the students, on a green campus within walking distance of the central station. Besides beautiful architecture, you will find varied workplaces and excellent sports facilities. We also offer you:

• A 3 year contract; we would like to appoint you via EuFlex, the secondment agency of the TU/e relating to Project Beethoven/ Project Financing.
• A 0.6 FTE position within an international yet personal university. You will work on a green campus within walking distance of Eindhoven Central Station.
• A monthly salary of minimum €3,546 to maximum €5,538 for full-time employment, depending on your knowledge and experience (scale 10 collective labour agreement for Dutch Universities).
• In addition to vacation pay, a structural end-of-year bonus of 8.3%.
• A favorable arrangement for more holidays or a sabbatical.
• A selection model for additional fringe benefits.
• Working hours in consultation for an optimal work-life balance.
• Scope for your talent with advancement prospects and excellent development opportunities such as mentoring, workshops and coaching.
• Partially paid parental leave and reimbursement for commuting expenses, working from home and the internet.
• A generous employer contribution to the favorable ABP pension plan.

Here you can discover even more information about our conditions of employment. Build on your career at TU/e!

Information and application

About us

TU/e is a leading international university that educates engineers of the future and pushes the boundaries of science and technology for a better world. An international community of close to 7,000 employees and 13,000 students work and study on the vibrant and inspiring campus. 

You will be part of the International Office within the Center for Student Administration (CSA) at TU/e. CSA is responsible for all administrative processes related to education. The International Office supports both International Experience and Admissions and plays a key role in the university’s internationalization strategy.

More information

Do you recognize yourself in this profile and would you like to have more information about the position, please contact the hiring manager Niek Smits (n.t.w.smits@tue.nl).

For questions about the application process or the conditions of employment, please contact  HR Services (hrservices.supportunits@tue.nl).

Are you inspired and would like to know more about working at TU/e? Please visit our career page.

Application

If you are interested, please use the ‘apply’ button to send us your CV and letter of application with your motivation and a description of your qualifications. Please write your cover letter in English. You CV may be in English or Dutch.

Screening of candidates begins as soon as applications are received and continues until the position is filled. Where applicable, internal candidates will be given priority over external candidates where they are equally suitable.

Important note for non-EU applicants: Please be aware that for this position, specific residence permit requirements apply. If you are a non-EU national, you may not be eligible to legally work in this role under current Dutch immigration regulations. We strongly advise you to contact our Staff Immigration Team (staffimmigration@tue.nl) before applying to check your eligibility and to receive further guidance.