Management Assistant (0.5 fte)

Introduction

Join our dynamic Research group Self-Organizing Soft Matter as a part-time Management Assistant, 0,5 fte! We are seeking a talented individual to provide administrative support and play a critical role in ensuring the smooth running of our research group.

Self-Organizing Soft Matter (SMM)

The solutions to the major societal challenges that we face require highly sophisticated, adaptive materials, custom-tailored in composition and in structure, which can be reconfigured for optimal performance and recycling. Soft matter science is ideally positioned to address the fascinating fundamental research questions related to this radical transformation as soft matter is intrinsically adaptive, due to the weak and often tunable physical interactions between the constituent building blocks. The TU/e group of Self-Organizing Soft Matter studies self-assembly processes in (biological) soft matter aiming to reveal structure-function relations and to translate such fundamental insights into rational design strategies for novel functional and recyclable soft materials. 

Job Description

Join our dynamic SSM group as a Management Assistant and help us reach new heights! As the central contact point of the group, you will play a critical role in ensuring our team operates smoothly and efficiently.

In this dynamic role, you will be responsible for a wide range of tasks, including organizing meetings and symposia, preparing meeting agendas and taking minutes, creating correspondence and non-scientific texts in English and Dutch, arranging and organizing internal and external appointments, and providing support for planning business travels and processing travel permits and expense claims of group members.

You will also be the go-to person for all inquiries from staff and students, and will welcome guests and visitors with warmth and hospitality. In addition, you will be tasked with providing practical information and assistance to guests, visitors, and staff members, and helping to arrange TU/e administrative procedures.

Furthermore, you will play an important role in the planning, preparation, and support of group and consortium meetings and gatherings, as well as social events of the group. You will collect and process management information, maintain the group archive, keep up-to-date with the registration of personnel and publications (InSite, Pure, Hora Finita), and maintain the internal and external website of the group.

If you're ready to take on a challenging and rewarding role in a dynamic academic environment that encourages creative problem solving, apply now and become a key player in our successful SSM group!

Job Requirements

As a /Management Assistant you bring your enthusiasm, proactivity, and organizational skills to the table! We're looking for a flexible professional with a passion for supporting a dynamic group.

To be successful in this role, you should have a excellent organizational, communication, and interpersonal skills , as well as the ability to prioritize tasks effectively,  and adapt and find creative solutions in a constantly changing environment. College level education is preferred, HAVO-level education or up is a must.

Fluency in English and Dutch, both spoken and written, is essential for this role. You should have extensive experience with Microsoft Office programs such as Outlook, Word, Excel, Teams, and be skilled at picking up new and evolving software tools and programs.

Conditions of employment

An exciting position within an international yet personal university. You are right in the middle of the students, on a green campus within walking distance of the central station. Besides beautiful architecture, you will find varied workplaces and excellent sports facilities. We also offer you:

• A meaningful job in a dynamic and ambitious university.
• Parttime employment of 0,5 fte.
• appointment will be for one year, initially with the possibility for a permanent appointment according to performance and unchanged conditions.
• a salary is offered between € 2.872 to maximum € 3.809 gross per month, depending on knowledge and experience (based on salary scale 6/7, CAO of Dutch Universities).
• Additionally, an annual holiday allowance of 8% of the yearly salary, plus a year-end allowance of 8.3% of the annual salary.
• A favorable arrangement for more holidays or a sabbatical.
• A selection model for additional fringe benefits.
• Working hours in consultation for an optimal work-life balance.
• Scope for your talent with advancement prospects and excellent development opportunities such as mentoring, workshops and coaching.
• Partially paid parental leave and reimbursement for commuting expenses, working from home and the internet.
• A generous employer contribution to the favorable ABP pension plan.

Here you can discover even more information about our conditions of employment. Build on your career at TU/e!

More information

Do you recognize yourself in this profile and would you like to have more information about the position, please contact the hiring manager: Prof. Dr. Ir. Ilja Voets (SMM) (i.voets@tue.nl or +31 40 247 5303).

For questions about the application process or the conditions of employment, please contact contact Medea Weertman (m.weertman@tue.nl or +31 40 247 4195).  

Are you inspired and would like to know more about working at TU/e? Please visit our career page. 

Application

We invite you to submit a complete application by using the 'apply now'-button on this page. The application should include a:

• Cover letter in which you describe your motivation and qualifications for the position.
• Extensive curriculum vitae
• Contact information of at least two references.

We look forward to your application and will screen it as soon as we have received it. Screening will continue until the position has been filled.

Acquisition in response to this advertisement is not appreciated.