Management Assistant EM group at EE (0.6-0.8 FTE)

Introduction

Eindhoven University of Technology is an internationally top-ranking university in the Netherlands that combines scientific curiosity with a hands-on attitude. Our spirit of collaboration translates into an open culture and a top-five position in collaborating with advanced industries. Fundamental knowledge enables us to design solutions for the highly complex problems of today and tomorrow. The mission of the Department of Electrical Engineering is to acquire, share and transfer knowledge and understanding in the whole field of Electrical Engineering through education, research and valorization. We work towards a ‘Smart Sustainable Society’, a ‘Connected World’, and a healthy humanity (‘Care & Cure’). Activities share an application-oriented character, a high degree of complexity and a large synergy between multiple facets of the field. Research is carried out into the applications of electromagnetic phenomena in all forms of energy conversion, telecommunication and electrical signal processing. Existing and new electrical components and systems are analyzed, designed and built. The Electrical Engineering department takes its inspiration from contacts with high-tech industry in the direct surrounding region and beyond. The department is innovative and has international ambitions and partnerships. The result is a challenging and inspiring setting in which socially relevant issues are addressed.

About the Electromagnetics Group
The EM group is expanding rapidly with currently about 60 members including permanent staff, PhDs, Postdocs and EngD trainees. We provide education for various Bachelor and Master programs (Electrical Engineering, Automotive Technology) and conducts research into electromagnetic modeling applications, such as antennas and medical devices. For more detailed information on the activities of the group please check our page Electromagnetics.

Job Description

An exciting opportunity for managerial support in a pleasant research group with short communication lines and a flat organizational structure. As a Management Assistant, you will play a central role in supporting the smooth functioning of the group. You will act as the primary point of contact for the group and take on various responsibilities to ensure effective support and communication.

These include:

• Serving as the primary point of contact for the group for students and external contacts.
• Providing secretarial support to the group chair and staff members. This includes scheduling meetings, reserving rooms, ensuring administrative information is up to date and available for staff members.
• Preparation and follow-up of MT staff meetings and EM-away day (Heidag)
• Tracking of progress of MSc/PhD students. Organizing yearly evaluation of PhD students.
• Calendar management for the group chair.
• Assist in planning and organizing of workshops, seminars, conferences and other events.
• Initiating and organizing social events for the group.
• Welcoming new members in the group via an internal onboarding process.
• Ensuring the correct internal processes and protocols are adhered to.

Job Requirements

• Secretarial or administrative education / experience with at least HBO level of thinking and working
• People-oriented personality with very good social and communication skills with a positive mindset.
• Flexible, service-oriented and proactive attitude.
• Experience working with MS Office (agenda management via Outlook, Word, PowerPoint, Excel and Sharepoint).
• Good command of the Dutch and English language, spoken and written.
• Organizational skills and being able to set the right priorities.
• Being able to quickly master the organizational structure and procedures.

If you are concerned that you don’t meet all the requirements sufficiently, but the job does excite you, then be sure to respond, we would love to look at your profile.

Conditions of Employment

An exciting position within an international yet personal university. You are right in the middle of the students, on a green campus within walking distance of the central station. Besides beautiful architecture, you will find varied workplaces and excellent sports facilities. We also offer you:

• A monthly salary of minimum €3,029 to maximum €3,985 for full-time employment, depending on your knowledge and experience (scale 6 or 7 collective labour agreement for Dutch Universities).
• In addition to vacation pay, a structural end-of-year bonus of 8.3%.
• A favorable arrangement for more holidays or a sabbatical.
• A selection model for additional fringe benefits.
• Working hours in consultation for an optimal work-life balance.
• Scope for your talent with advancement prospects and excellent development opportunities such as mentoring, workshops and coaching.
• Partially paid parental leave and reimbursement for commuting expenses, working from home and the internet.
• A generous employer contribution to the favorable ABP pension plan.

Here you can discover even more information about our conditions of employment. Build on your career at TU/e!

About us

Eindhoven University of Technology is a leading international university within the Brainport region where scientific curiosity meets a hands-on mindset. We work in an open and collaborative way with high-tech industries to tackle complex societal challenges. Our responsible and respectful approach ensures impact — today and in the future. TU/e is home to over 13,000 students and more than 7,000 staff, forming a diverse and vibrant academic community.

Information

Do you recognize yourself in this profile and would you like to have more information about the position, please contact the hiring manager: Prof. Bart Smolders, Full Professor, a.b.smolders@tue.nl. 

For questions about the application process or the conditions of employment, please contact Kevin Caris, HR-Advisor, k.t.caris@tue.nl.  

Are you inspired and would like to know more about working at TU/e? Please visit our career page.

Application

If you are interested, please use the ‘apply’ button to send us your CV and letter of application with your motivation and a description of your qualifications. Ensure that you submit all the requested application documents. We give priority to complete applications.

Screening of candidates begins as soon as applications are received and continues until the position is filled. Where applicable, internal candidates will be given priority over external candidates where they are equally suitable.

We look forward to receiving your application!

Please note 

• You can apply online. We will not process applications sent by email and/or post. 
• A pre-employment screening (e.g. knowledge security check) can be part of the selection procedure. For more information on the knowledge security check, please consult the National Knowledge Security Guidelines.
• Important for non-EU applicants: Please be aware that for this position, specific residence permit requirements apply. If you are a non-EU national, you may not be eligible to legally work in this role under current Dutch immigration regulations. We strongly advise you to contact our Staff Immigration Team (staffimmigration@tue.nl) before applying to check your eligibility and to receive further guidance.
• Please do not contact us for unsolicited services.