Management Assistant (0.8 FTE)
Departments, Department of Electrical Engineering
Eindhoven University of Technology is an internationally top-ranking university in the Netherlands that combines scientific curiosity with a hands-on attitude. Our spirit of collaboration translates into an open culture and a top-five position in collaborating with advanced industries. Fundamental knowledge enables us to design solutions for the highly complex problems of today and tomorrow.
The mission of the Department of Electrical Engineering is to acquire, share and transfer knowledge and understanding in the whole field of Electrical Engineering through education, research and valorization. We work towards a ‘Smart Sustainable Society’, a ‘Connected World’, and a healthy humanity (‘Care & Cure’). Activities share an application-oriented character, a high degree of complexity and a large synergy between multiple facets of the field.
Research is carried out into the applications of electromagnetic phenomena in all forms of energy conversion, telecommunication and electrical signal processing. Existing and new electrical components and systems are analyzed, designed and built. The Electrical Engineering department takes its inspiration from contacts with high-tech industry in the direct surrounding region and beyond.
The department is innovative and has international ambitions and partnerships. The result is a challenging and inspiring setting in which socially relevant issues are addressed.
Information
About Control Systems
The Control Systems (CS) group employs 11 permanent academic staff (full-, associate-, and assistant professors) and approximately 40 temporary staff (PhDs and PostDocs). Additionally, a technician, a technician/lecturer, a technician/project manager, a project/operations manager, and a Management Assistant (vacancy) are part of the permanent team.
The CS group provides education for various Bachelor and Master programs (Electrical Engineering, Automotive Technology, Systems & Control and AI&ES - Artificial Intelligence & Engineering Systems) and conducts research into modeling and controlling complex dynamic systems. This includes artificial intelligence controls for high-precision mechatronics, autonomous vehicles, drones, and robots, modeling and learning controls for industrial processes and energy management systems, including in hybrid vehicles, etc.
For more detailed information on the activities of the group please check http://tue.nl/cs/.
Job Description
An exciting opportunity for managerial support in a pleasant research group with short communication lines and a flat organizational structure. As a Management Assistant, you will play a central role in supporting the smooth functioning of the group. You will act as the primary point of contact for the group and take on various responsibilities to ensure effective support and communication.
These include:
- Serving as the primary point of contact for the group for students and external contacts.
- Providing secretarial support to the group chair and staff members. This includes scheduling meetings, reserving rooms, ensuring administrative information is up to date and available for staff members.
- Ensuring the correct internal processes and protocols are adhered to.
- Calendar management for the group chair.
- Assist in planning and organizing of workshops, seminars, conferences and other events.
- Initiating and organizing social events for the group.
- Welcoming new members in the group via an internal onboarding process.
Job Requirements
- Secretarial or administrative education / experience with at least HBO level of thinking and working
- Experience working with MS Office (agenda management via Outlook, Word, PowerPoint, Excel and Sharepoint).
- Good command of the Dutch and English language, spoken and written.
- Organizational skills and being able to set the right priorities.
- Being able to quickly master the organizational structure and procedures.
- Flexible, service-oriented and proactive attitude.
- Good social and communication skills with a positive mindset.
Conditions of employment
We offer you:
- A monthly salary of minimum € 2.872 to maximum € 3.809 for full-time employment, depending on your knowledge and experience (scale 6 or 7 collective labour agreement for Dutch Universities).
- In addition to vacation pay, a structural end-of-year bonus of 8.3%.
- A favorable arrangement for more holidays or a sabbatical.
- A selection model for additional fringe benefits.
- Working hours in consultation for an optimal work-life balance.
- Prospects for your career and excellent development opportunities such as mentoring, workshops and coaching.
- Partially paid parental leave and reimbursement for commuting expenses, working from home and the internet.
- A generous employer contribution to the favorable ABP pension plan.
Here you can discover even more information about our conditions of employment. Build on your career at TU/e!
More information
Do you recognize yourself in this profile and would you like to have more information about the position, please contact the hiring manager Hiltje Nawijn (h.nawijn@tue.nl).
For questions about the application process or the conditions of employment, please contact HR Services Flux (HRServices.flux@tue.nl).
Are you inspired and would like to know more about working at TU/e? Please visit our career page.
Application
If you are interested, please use the ‘apply’ button to send us your CV and letter of application with your motivation and a description of your qualifications.
Screening of candidates begins as soon as applications are received and continues until the position is filled. Where applicable, internal candidates will be given priority over external candidates where they are equally suitable.
We look forward to receiving your application!
| Type of employment | Temporary employment with possibility of permanent employment |
|---|---|
| Contract type | Unknown |
| Salary | Scale 6/7 |
| Salary |
|
| Number of positions | 1 |
| Full-time equivalent | 0.8 FTE |
| City | Eindhoven |
| County | Noord-Brabant |
| Country | Netherlands |
| Reference number | 2025/224 |
| Published | 28.May.2025 |
| Last application date | 06.Jul.2025 |